From First-Time Guest to Fully Engaged Member
From first-time guest follow-ups to staff event approvals — ChurchTempo texts the right leader or volunteer exactly what to do next.
A smart coordination system for growing churches.
One smart form. The right prompt to the right person — every time.
First-time guests get a personal reach-out.
Requests routed to the right pastor or team.
Find where each person is wired to serve.
Placement matched to gifting and schedule.
Approvals, prep, and assignments — on time.
Internal requests routed and tracked.
See how Christ Chapel grew 3× with ChurchTempo.
From 40 visitors a month falling through the cracks to a 78% follow-up rate in 90 days — without adding a single staff member.
So how does it work?
Four steps from form to follow-through.
One smart form for visits, prayer, serving, and staff requests.
Embed on your site, send a link, or print a QR code.
The form adapts to what they need and captures the right details.
The right person gets notified with clear next steps.
- Plan a visit
- Prayer
- Life event
- Spiritual gifts
- Find a group
- Serve
- Event proposal
- Facility
- Purchase
- Time off
- Coverage
Picked automatically based on what they shared — campus host, ministry lead, or care team.
Sent as a text, a quiet dashboard note, or a private escalation depending on urgency.
Not just a ping — the system delivers a sample response, a step-by-step task list, or staged nudges so your team knows exactly what to do and when.
Nudges keep going until a real human on your team has actually connected.
No more "which form do I fill out?" No more "who's supposed to call them?"
One form. Everywhere your community already is.
Share it however works for your church. No app to install.
Send a link
Drop it in your bulletin, text it after service, share it from the stage — one short link that works everywhere.
Embed on your site
Paste one snippet into your existing website. Looks like part of your site — no redirects, no new tab.
Print a QR code
Put it on seat backs, lobby signs, the bulletin, the welcome table. One scan and they're in.
However it arrives, it routes to the right person on your team.
Your volunteers already care.We just tell them who to connect with.
No dashboards to learn. No apps to install. They get one clear message with a name, a number, and what to say — then reply with a single digit when it's done.
- One text, not an inbox
- Tap to call the person
- Reply 1 when done
See the dashboard your team will actually use
Every visitor, prayer request, and follow-up in one calm view. Pastors and volunteers see exactly who needs a personal touch this week — without digging through spreadsheets or inboxes.
Tour the dashboard
The right person, the right way.
Five lanes. We pick the right one and send it the right way.
Turn "planning a visit" into a real welcome. Before they even arrive.
Visitors fill out a simple form on your site. ChurchTempo routes it to the right campus host, drafts a personal text, and makes sure someone — not an autoresponder — says hello before Sunday.
Birthdays, anniversaries, holidays — handled.
ChurchTempo watches your church calendar and member milestones, then nudges the right leader or small-group host to make it personal. No spreadsheet to maintain. No reminder app to check. No one falling through the cracks.
- Birthday and anniversary nudges to the closest leader
- 1-year, 3-year, 5-year check-ins for new members
- Holiday invite lists, ranked by who hasn't been invited yet
- Hospital visits, new babies, grief — routed quietly to care
Every text gives the leader everything they need.
Name, context, phone number, a suggested opener, and a one-tap reply to close the loop. No app to open, no dashboard to check.
Every interest captured. One next step at a time.
Visits, prayer notes, ministry interests, and every touch live on one profile. ChurchTempo drafts the message — a real leader sends it. Visitors never hear from the system.
The right prompt to the right person at the right time
ChurchTempo works behind the scenes so your team knows who needs attention, what they need to know, and what action should happen next.
Smart prompt routing
Every submission becomes an Action, Awareness, Digest, or Escalation — sent to the right team, never to the visitor.
One outreach owner
Multiple interests don't trigger multiple messages. One leader makes first contact; others get awareness.
Leader overload protection
Daily prompt caps, quiet hours, and digest summaries keep volunteers focused on a handful of meaningful touches.
Care & escalation rules
Sensitive prayer requests and pastoral needs route privately to approved leaders — never the wider team.
Grow your church without burning out your team.
When someone hears from a real person before Sunday, they show up — and bring a friend.
A 15-question assessment quietly maps each member's gifting, then suggests the ministries where they'd thrive.
3–5 clear text prompts a day. No spreadsheets. No 'I thought you had it.'
Event proposals, facility, purchases, time off, and coverage all flow through one-tap approvals — no inbox archeology.
Approval, timeline, task assignments — handled before the week-of scramble.
Listens to your church. Texts the right person.
ChurchTempo sits quietly behind your forms, your ChMS, and your calendar. The moment something happens that needs a human — a visitor follow-up, a gifts assessment to act on, a group placement, a life event, or a staff request like an event proposal or purchase approval — it sends one text to the one person who should respond.
It listens
Forms, prayer requests, and your calendar all flow in.
It decides
Smart routing picks the right person, every time.
It texts
One text with the name, number, and what to say.
A behind-the-scenes coordinator. Not a megaphone.
A CRM replacement
Sits alongside Planning Center, Breeze, or Rock — turns their data into action.
Leaders send every message personally.
Questions church teams ask us.
Do volunteers have to log in?+
No. Most volunteers only ever get a text and reply with a number. The dashboard is for admins and team leaders.
Will my visitors get spammed?+
Never. ChurchTempo does not text visitors or members — only your leaders and volunteers. A real person reaches out personally.
Does it work for staff requests, not just visitors?+
Yes. Event proposals, facility requests, purchase approvals, time off, and coverage requests all flow through the same routing — to the right approver with one-tap replies.
What does the spiritual-gifts assessment actually do?+
It's 15 behavioral questions that never name the gifts to the person taking it — so answers stay honest. Behind the scenes it scores their top gifts, suggests matching ministries, and routes the lead to the right team leader.
Does it replace our ChMS?+
No. It sits alongside Planning Center, Breeze, or Rock and turns their data into action.
What if someone selects three ministry interests?+
Only one outreach owner gets the action prompt. The other team leaders see it in their dashboard — no duplicate calls.
How does AI fit in?+
AI works behind the scenes: classifying submissions, drafting messages, scoring assessments, building event timelines, and protecting leaders from overload. You don't have to 'use AI.'
How fast can we set it up?+
Most churches are live in under a week. Onboarding teaches ChurchTempo your leaders, ministries, and routing rules.
No more people slipping through the cracks.
Set up your teams, your routing rules, and your tone — ChurchTempo takes it from there. Your leaders see what matters today, and visitors hear from a real human.